A Steward is a person who must observe an allocated group of participants, noting for disqualification any who leave the attempt area or do not perform the record action as described in the guidelines. They act as Mini Witnesses.

Duties of a Steward

1. Each Steward will manage and observe only 50 participants, whether all of them have completely participated during the record attempt during the Yoga class.
2. Stewards do not participate in the record activity nor help participants to fulfil it.
3. Stewards must note to disqualify any participant who does not participate completely as detailed in the specific guidelines above or leaves the attempt area before the attempt has officially finished.

Rules for STEWARDS

1. For every 50 participants, there must be one designated steward. 
2. Stewards must not come from the organisation holding the record attempt. 
3. Each steward must be allocated a specific group of participants who are to be positioned in a clearly allocated area assigned to that steward. 
4. This can be done using coloured clothing, a clearly marked area or another method pre-approved by Guinness World Records. (NCC/NSS and such other members can be suitable stewards)
5. Each steward must supervise their group of a maximum of 50 participants during the record attempt to ensure full participation. 
6. Each steward must monitor if anybody in their group leaves the participation area, or if any participant pauses for a drink and should make a note of the same in their steward statement. 
7. The steward must note any participants who have not performed completely and should deduct from the final total either for non-participation or for leaving the allocated area. 
8. If the total number not participating exceeds 10% of the final total the attempt will be disqualified.
9. If Guinness World Records (“GWR”) determines that a Steward is not performing their duties properly, their whole group of participants could be disqualified. This is at GWR’s sole discretion.

What is the role of a timekeeper in a record attempt? 

Every venue must have a timekeeper to oversee what time the record attempt has started and what time it has ended.

1. The role of a timekeeper is to ensure that any time-related aspects of a record are recorded accurately. 
2. This role is crucial in all records based on or dependent on time. In this record, the timekeeper must make a note of the start of the record attempt, as starting simultaneously at every location throughout the state is very important. 
3. These records rely on accurate timekeeping to be done and this cannot be done by the witnesses, as their job is to concentrate on the attempt itself.
4. If the record is for the ‘Fastest time to’, then the attempt must be timed by two timekeepers with stopwatches accurate to 0.01 seconds.
5. If the two times vary, then the average must be taken as the official time.
6. The timekeepers must give a clear start and finish signal to the person attempting the record.

Roles & Responsibilities – WITNESS

1. There must be 2 witnesses in every location
2. These witnesses should be Yoga teachers and should provide their certificates of Qualification for pre-approval.
3. Witnesses must have a thorough knowledge of all the Guidelines mentioned by Guinness World Records.
4. Both witnesses must be present in the venue before the entry process of participants begin and ensure that all the arrangements are made as per the specific guidelines of Guinness world records
5. Witnesses must make note of the counting method and mention the same in their witness statement.  
6. Witnesses must not come from the organisation holding the record attempt. 
7. Each Witness must go around the venue of the record attempt and observe the following and mention the same in their witness statement.
   1. What is the process of counting adopted at the venue
   2. Are there Entry & Exit gates?
   3. Are there stewards for every 50 participants?
   4. Does the venue have natural barricading such as a compound wall or stadium wall or what method is adopted to barricade the venue?
   5. Can the public see the performance of the participants?
   6. Was the event being covered and captured by photography & Videography?
   7. How did you count and analyze the total number of participants in the venue?
8. Each Witness must collect all the steward statements and declare the total number of participants in that location and share the same with the Central office in Bangalore immediately after the record attempt. 
9. It must be observed by the witness if anybody in leaves the participation area, and the same has been mentioned in the witness statement.
10. If the total number not participating exceeds 10% of the final total the attempt will be disqualified.

PRE-APPROVAL Guidelines 

To participate in a GWR record attempt, the head of the organisation or institution must provide the following details for Pre-approval.

1. Name and details of the participating organisation
2. Contact details
3. Name of the ground
4. Layout map of the ground (Length, Breadth, Total Area in Sq Feet, Entry & Exit gates)
5. Total number of participants

Infrastructure Requirement

Requirements of infrastructure at the event are based on a detailed review of all aspects of the proposed Guinness World Record event at each venue.

The requirements include:

1. The stage for the dignitaries and main demonstrators
2. Mini stages for every 500 to 1000 participants to accommodate 2 instructors on each stage or LED Screens showing the recorded standard video of the lesson for the participants to follow
3. Barricading of participation area
4. Carpeting of participation area
5. A yoga mat must be carried by each participant 
6. Entry & Exit gates to be marked
7. Entry lanes to facilitate counting/scanning participants
8. Clearly marking the participation area into boxes to fit 50/100/200 participants with the help of Ribbons or tapes, such that Witness & Stewards can go around and supervise their set of participants.
9. Videography & Photography
10. Permissions for drone
11. Power supply & Sound system
12. Drinking Water 
13. Public toilets ( If possible not mandatory) 
14. Emergency services(Ambulance)
15. Vehicle parking
16. Transport systems
17. Technology requirements for live streaming 
18. Waste management
19. Security